UCumberlands Intensity Evaluation of The CAUTIs Texas State Presentation 27 slides Required, template is also given, I need completed slides with notes in

UCumberlands Intensity Evaluation of The CAUTIs Texas State Presentation 27 slides Required, template is also given, I need completed slides with notes in the powerpoint. I have added a word document in case you need it for help but teacher has asked to follow the powerpoint template. Group Assignment
Project Name
Group Introduction
• List Group Members / where from
Part 1- Project Plan
Project Overview
• Your team should come up with a fictious
project to use for your Residency project.
• Provide a few bullets introducing and
providing the purpose of the project. Include
what is the problem you are solving (if
applicable), and why are we pursing the
project.
Project Deliverables/Scope
• List 4-5+ deliverables for the project?
Project Constraints
• What constraints might the project have?
• E.g. Time (must be completed by x date)
• E.g. Resource (only have x number of
resources)
Potential Risks
• What are some potential risks (4-5+) the
project may have (you may research this
online)
• Note we will dig further in completing risk
analysis – but what are the initial risks your
group can come up with.
Project Team
• In a few bullets, who would your core team be
made up for the project.
• How did you determine the team members?
Project Stakeholders
• In a few bullets, what are some of the
different stakeholders for your project
Project Schedule
• In a few bullets, what type of timeframe do
you believe this project could be completed in
and why?
Project Budget
• In a few bullets, what type of budget
(estimate) would you associate to the project.
• Notate how you came to this calculation (likely
using a top-down approach).
• You can later update this after your work
tomorrow.
Project Communication
• In a few bullets, what method and how often
would you communicate to your project team
(e.g. weekly status emails or bi-weekly status
meetings, etc.)
Acceptance/Success Criteria
• In a few bullets, what criteria must be met in
the project for it to be considered completed
and successful?
Part 2 – WBS /
Project Status
Creating the WBS
• Walk through in a few bullets the process and
who would be involved on the project to
create a WBS
Visual WBS using PPT
1.1
1.1
1.2
Part 3 – Controlling
the Project
Project Control
• List out a few bullets on how you would
control the project.
• Comment on different EVM techniques to
ensure the project stays in control.
Part 4 – Project
Close
Project Performance
• This should include a candid assessment of the
project’s achievements relative to its plan. Did
the project achieve the goals you set out to
accomplish? It should also include candid
criticism as to the project performance. What
caused this poor performance? What
recommendations do you have to ensure it
doesn’t happen in future projects?
Administrative Performance
• What are the standard administrative
practices that occur within an organization
that were beneficial to the project? What
were some drawbacks that could be improved
on?
Team Performance
• How effectively did the team perform this
project? Were the proper people picked to
perform the project? Were they properly trained?
How did the project manager perform? Address
team-building techniques and training activities
that you think would ensure effective team
performance of your project if it actually
occurred.
Project Benefits
• To what degree did this project provide the
benefits and accomplish the goals that it
intended? Keep in mind that goals are not
always immediate and can occur over time.
Lessons Learned
• What are some of the lessons learned gained
from the project (you may include snip from
Daptiv)
Challenges to Project Close
• Outline some bullets related to challenges for
project close
• Tip: Use references here.
References
• Note include at least 5 resources within your
presentation (e.g. could be researching risk
examples/tasks/lessons learned/etc.)
Questions?
Residency Group Project Instructions
Part 1: The Project Plan
Choose a project amongst your team members that you can work on together. This should be a project that is sizable
with a team size of 4-5+. Examples include a software implementation, hardware upgrades, new product launches, etc.
Project Plan Creation:
•
•
Complete the Part 1 – Project Plan slides in the PowerPoint template.
Submit by Friday at 10PM (10pts)
Part 2: WBS / Project Status
For Part 2, we will continue to work on your project and take the deliverables that you identified in Part 1 and build
them into a work breakdown structure (WBS) using MS Project and a project management tool. In addition, we will add
team members to a project, assign them to tasks, and generate a project report.
The project management tool we will use for this course is Daptiv, by Changepoint. Daptiv is a project portfolio
management tool used by companies throughout the world (such as Crayola, PNC Bank, Honeywell, Dell EMC,
Commonwealth of Pennsylvania, Benco Dental, and more). The tool allows project managers to track all aspects related
to their project, including tasks, resources, issues, risks, budgets, and more. Ensure to follow the below steps closely and
watch the videos to help you navigate through the Daptiv tool. Note, you can use any browser or computer as long as
you have internet access to complete the assignments. Your instructor will provide you an e-mail with a unique login and
password per group that you will use to log into Daptiv.
For this Part:
1. Log into Daptiv: https://login.daptiv.com/
a. Use the login and password provided to you from your instructor.
2. Create a workspace (project) for your project.
a. Steps for creating a new workspace:
i. From the projects menu, choose new workspace
ii. Name the project as applicable based on your project choice (Example: New Billing Software
Implementation)
iii. Populate a project scope statement within the description field (at least two sentences)
iv. Put the planned start to today’s date and populate the planned finish based on how long you
estimated your project might take from your Unit 1 plan.
v. Populate your estimated budget from your Unit 1 plan.
vi. Type in your name under the Student name field
vii. Set the phase to Initiation
viii. Click ‘Custom Fields’ tab on the top
ix. Choose a business sponsor (anyone from the drop down list)
x. Enter your Student name in the Student Name field
xi. Click Finish
xii. Your project will now be created and visible.
3. Add team members to your project
a. Click Members on the left
b. Click the button that says ‘+ Users’
c. Click the option to Browse the member directory
d. Up top, drop down the list that says ‘Departments’ and choose ‘Team Members’
e. Choose 2-3 different members from the list
f. Click ‘save and close’
g. Change the default role from ‘guest’ to ‘member’
h. Then choose ‘finish and save’
4. Add your project tasks into the tool
a. Enter the 5+ deliverables that you identified from your deliverable list
b. Add in at least 2-3 work packages per deliverable
c. Click here for a video on how to do this.
d. Steps for adding tasks and work packages:
i. From within your project, go to the tasks option on the left
ii. On the task screen click ‘+ Add’
iii. The Add Task screen will open
iv. Title your task.
v. Disregard the planned start and finish
vi. If this is a deliverable choose that field as applicable in the bottom right (note I forgot to
mention this in the video – if you don’t select it you won’t be penalized).
vii. Click Save
viii. Continue following that process to add in your 5+ deliverables
ix. To add in work packages, click the ‘+Add’
x. Enter the title of the work package, and click save.
xi. Next, drag the work package by clicking and holding down on the # column, so it falls under neat
the correct deliverable.
xii. Next, click the indent button on the top to indent the work package under the task
xiii. Continue the process to add in at least 2-3 work packages per deliverable.
5. Add durations for how long each work package will take (ignore the start/finish dates for now) and assign all
work packages to team members (note you do not need to assign deliverables to team members)
a. Click here for a video on how to do this.
b. Steps for adding duration and team members:
i. Click on the work package that you want to update
ii. The ‘edit task’ screen should display
iii. Change the duration field to the proper duration of the task. Note if your task is less than a day,
leave duration as 1, but populate in hours the time the task will take in the planned work field.
Daptiv will use planned work if populated; if not it uses Duration to determine overall project
length and resource needs.
iv. Next click under Assignees and choose ‘Add Assignee’ – this assigns the task to a team member
to complete.
v. Complete the steps for the remainder of your work packages.
6. Create Milestones
a. Create a minimum of two milestones within your project.
b. Steps:
i. Go to your tasks in your project.
ii. Add a new task
7.
8.
9.
10.
iii. Set the duration to zero
iv. Note you will see a diamond added in the duration column in the task list, representing this is a
milestone.
v. Continue to add another milestone.
vi. Drag the milestones so they are played appropriately in your project.
Project Schedule Updates
a. Set beginning date of the first non-summary task to current date
b. Add in predecessors to non-summary tasks (work packages) to begin sequencing your tasks
i. Steps for adding in predecessors:
1. Go to your tasks in your project.
2. Click the task (work package) you want to edit
3. Populate the Predecessor (the task number) that precedes that task (e.g. if you want to
update Work Package 2 (Task #3) to come after Work Package 1 (Task #2) then put ‘2’ in
the predecessor field for the Work Package 2 task).
4. Continue to update all work packages (except the first)
c. Set at least two tasks to be in parallel
i. Note this is done by having at least two tasks with the same predecessor
d. Now that you completed this you can include a snip into your PowerPoint slide.
Gantt Chart
a. To get a Gantt chart – from the ‘Tasks’ menu
b. Click on the ‘Gantt Chart’ option
c. You can include a snip of this into your PowerPoint slide.
Run a project status report
a. Steps for creating the status report:
i. In the upper right of your project home screen click ‘Status’ to pop-up the Update Status screen
ii. Update the following fields:
1. Health: Leave as On-Plan
2. State: Should be set to ‘In-Progress’
3. Phase: Update to ‘Planning’
4. Update Notes: Provide 2-3 sentences on what you learned this week on the different
concepts.
5. Scroll down to the six health fields and update them as you desire:
a. Resource – availability of resources for your project?
b. Schedule – is your schedule trending on-time?
c. Scope – is the project staying on scope?
d. Budget – are we trending to stay on budget?
e. Quality – how is the overall quality of the project?
f. Risk – how concerned are we in relation to the identified risks?
b. Steps for running the project status report
i. Go to the top Dashboard menu
ii. Under ‘Project Status Report’ click your report in the drop-down for ‘Which Project requires a
status report’
iii. Click ‘Run Report’
iv. You can include snips of this in your presentation on the Project Status Report update slide.
Update the Part 2 slides as applicable with the data above.
Part 3: Controlling the Project
Project risks are evident in every project. A project manager is tasked with identifying risks along with determine
mitigation strategies to reduce the likelihood of the risk to occur (or if the risk is a positive one, increase the likelihood
for it to occur). This portion of the assignment will build off some of the risks you identified in your initial project plan
from Part 1 as well as work to estimate the cost for the project.
1. Log back into Daptiv and click into your existing project.
2. Add in Project Risks and mitigation information.
a. Steps for adding a risk
a. Go to ‘Risk’ on the left menu
b. Click ‘Add’ on the top
c. Populate the following fields:
a. Risk Name – a brief name of the risk
b. Risk Description – a short description of the risk
c. Category – what type or risk is it
d. Status – just set to ‘Identified’
e. Likelihood – on a scale of 0-5 (reference the drop-down), what is the likelihood that this
risk will occur.
f. Consequence – on a scale of 0-5 (reference the drop-down), what is the overall
consequence to the project if this risk occurs
g. $ Impact if Risk Occurs – using a dollar value, what would be the financial impact if the
risk occurred
h. Trigger Event – what to watch for to know if this risk is starting to occur
i. Mitigation Plan – what are some steps you can do to help reduce the likelihood of the
risk from occurring
d. Click Save and add in an additional three risks (for a total of four)
b. Notice when looking at the data the system automatically populates a risk magnitude score (likelihood x
consequence) and an exposure score (likelihood x $ impact)
3. Go back to your tasks, add another deliverable to your project called “Risk Planning” and include two work
packages: “Schedule Risk Planning Session” (1 hr) and “Complete Risk Planning Session” (2 hrs)
a. This deliverable should be located toward the beginning of your project.
b. Remember you can move tasks around by dragging the number on the far left of the task. Use the
indent button to properly indent your work packages.
4. Add in Budget and Expenses to your project.
a. Steps for adding in expenses
a. Click on ‘Budget / Expenses’ on the left menu
b. Click ‘Add’ on the top
c. Populate the following fields:
a. Expense – a brief name of the expense
b. Planned Expense – what is the value planned (budgeted)
c. Planned Expense Date – what date do you intend this expense to occur
d. Click Save – add in at least three additional planned expenses.
5. Add in project Issues
a. Go to ‘Issues’ on the left menu
b. Click ‘Add’ on the top
c. Fill in the applicable fields
d. Use this data to complete the Presentation slide.
6. Complete some Project Updates:
a. Modify the lengths of a couple of tasks
a. Do this by changing the duration of at least two of your tasks.
b. Flag the first two tasks as Done
a. Do this by either:
a. Double clicking the status field of a task, and click ‘Mark as Complete’ (or)
b. Edit the task and put a % Complete of 100%
c. Flag the third task as 50% complete
a. Do this by either:
a. Double clicking the status field of a task, and click ‘Mark as in Progress (50%)’ (or)
b. Edit the task and put a % Complete of 50%
d. Add in Expense
a. See steps from the prior Unit
e. Change Risk
a. See steps from the prior Unit
b. Update your first risk to have a status of ‘Risk Solved’
7. Update slides as applicable in the Presentation.
a. Note you can re-run the Project Status report to snip data for your risks/etc.
Part 4: Project Close
Once a project is completed, the project team should complete a final project report, which is the administrative record
of the completed project, which identifies all its functional and technical components as well as other important project
history. It includes all the strengths and weaknesses of the project as it progressed and offers a final assessment of what
went right (or wrong) throughout the life of the project. It is essentially a “lessons learned” document of the project.
1. You will complete slides on the presentation; and completing filling in lessons learned in Daptiv.
2. Add in at least three lessons learned
a. You will be creative with this assignment and make up some lessons learned that you believe you
may have learned from completing the project.
b. Steps:
i. Go to ‘Lessons Learned’ on the left menu
ii. Click ‘Add’ on the top
iii. Complete the fields: Lesson Type, Topic, Lesson, and Impact.
iv. Repeat to add in at least three different lessons learned.
c. You can now snip these and add into your PowerPoint slide.
Once completed with the presentation – please submit into the final project submission box (one per group).
Note include at least 5 resources within your presentation (e.g. could be researching risk examples/tasks/lessons
learned/etc.)
On Sunday you will present your project slides to your peers.
Note grading will be as:
Fri Group: Work Submission Part 1
Sun Group: Presentation
Sun Group: Components of Project Plan
Sun Group: WBS Quality
Sun Group: Risk Mngmt
Sun Group: Cost/Expenses
Sun Group: Project Control
Sun Group: Close Report
Total:
10
50
50
50
50
50
50
50
360

Purchase answer to see full
attachment