Incident and Recommendation Reports.

For the “Incident Report”. For the purposes of this assignment, we’re going to engage in some role play. Imagine that you’re ten years into your career (you’re in your early 30s) and that you are Mary Valesquez, Assistant Director of Public Relations for Bridgeford Industries, a chemical manufacturing company. It’s Monday morning, and you, Mary, have just returned from a one-week vacation. You are rightfully concerned about what has happened, and you take the incident report to me, your supervisor, Thomas Viejo, Director of Public Relations, for advice on how to proceed. After discussing the situation from all angles, we decide that you need to construct a new incident report, advising Bethany Bridgeford, CEO of Bridgeford Industries, on what has transpired and how the company has and will respond to the situation. But before you do so, we also agree that you need to analyze the ethical dimensions of the situation considering the interests of all relevant stakeholders and share your analysis—in writing—with me.
For the “Recommendation Report:”. At a recent professional conference, you attended several sessions on workplace ethics. Because of this, you know that the Association of Professional Engineers and Geoscientists of British Columbia (APEGBC)..You then construct a brief one-page Recommendation Report: Ethical Analysis and Rationale that you send to me, Thomas Viejo, providing a justification for the recommendations you’ll be making in your incident report.
Then, using the facts from the incident report you received from the Transportation Supervisor, you address the current situation in your draft of a new incident report. This report should be addressed to the CEO of Bridgeford Industries, Bethany Bridgeford, explaining what happened and making recommendations aligned with the report/rationale you provided to me.
As you’re drafting the report for Ms. Bridgeford, keep in mind that a typical incident report will provide the following information:
A summary of what happened (the facts)
A discussion of why it happened
A description of how the situation was (or will be) handled
A discussion of how the problem will be avoided in the future
As you draft your Incident Report consider
Who are the primary, secondary, and tertiary readers of the Incident Report?
What is the rhetorical context?
What is the ethical situation?
Who or what is advantaged or disadvantaged by your analysis and your narrative of the incident?
Who or what is advantaged or disadvantaged by your recommendations?
What does the primary reader need to know?
What action do you want them to take?
An effective incident report will address the needs of all its readers (primary, secondary, tertiary, and gatekeeper) and take into account their values and attitudes as well.