Walden University Week 3 How Effective Executives Use Their Time Paper Professional Reflection Assignment, compose a cohesive document that addresses the f

Walden University Week 3 How Effective Executives Use Their Time Paper Professional Reflection Assignment, compose a cohesive document that addresses the following:

Summarize the three most important items that you learned from your Discussion and the resources this week, including:
Anything that may have surprised you about how you manage priorities.
The ways that the exercises and learning for this week change or improve the way you think about and approach prioritizing your own day/week/longer term.
How you, as a manager, may apply the tools and strategies you learned about this week to help the organization and your staff manage priorities.
Examine the experiences you had this week in daily prioritizing.
How did the practice of organizing your tasks and priorities ahead of your day affect your productivity?
When you reflect upon the experience, how did you determine what to prioritize? What criteria did you use? What do those criteria tell you about what matters?
Did you rearrange your list as you created it, or did you find that you had to adjust in real-time during the day? Please explain your rationale.
Did you change your approach of daily recording and prioritizing throughout the week? If so, why? If not, in retrospect, what do you think you might have done to make the process more effective?
Do you think this method of prioritizing your tasks is a valuable process that is worthy of becoming a daily habit?
Next, look back on your daily records and develop an Urgent-Important Matrix for your tasks this week. (Be sure to include your matrix with your submission) Examine your matrix once you have completed it.
What does it tell you about the types of tasks that you typically encountered this week?
How could this exercise improve your ability to manage your priorities?
In this week’s readings, Discussions, or through your own research in the Walden Library or other credible resources, identify an additional time- management tool or approach to time management.
Note: Some possible time-management tools that might provide inspiration are provided, but you may find another you prefer as you progress through your research: § Action Priority Matrix: Mindtools. (n.d.). The action priority matrix: Making the most of your opportunities [Blog]. Retrieved July 11, 2017, from https://www.mindtools.com/pages/article/newHTE_95.htm § Haughey, D. (n.d.). Pareto analysis step by step [Blog]. Retrieved July 11, 2017, from https://www.projectsmart.co.uk/pareto-analysis-step-by-step.php § Lighthouse. (n.d.). Why priority management trumps time management [Blog]. Retrieved July 11, 2017, from https://getlighthouse.com/blog/why-priority-management-trumps-time-management/ Visual Task Management: Leankit. (n.d.). Organize anything with visual task management. Retrieved July 11, 2017, from https://leankit.com/learn/project-management/visual-task-management/
Compare the Urgent-Important Matrix to the time-management tool that you selected.
Explain what you learned from examining an alternate means of time management.
Reflect on a professional or personal experience in which prioritizing was important, but you were so overwhelmed that you didn’t know where to start. How did you decide what was important to do when you were probably balancing work, life, family, school, social activities, and myriad other everyday tasks?
How might the professional or personal experience have been different if you had applied one of the time-management tools that you have reviewed this week?

Be sure to support your Professional Reflection using this week’s readings or other credible and relevant resources.

References

Drucker, P. F. (1967). How effective executives use their time. Management Review, 56(10), 18.

Gallo, A. (2017). HBR’s best on saying no to more work. Harvard Business Review Digital Articles. Retrieved from: https://hbsp.harvard.edu/tu/8342cf05

Morgenstern, J. (2016). What to do when your to-do-list Is holding up your team. Harvard Business Review Digital Articles. Retrieved from: https://hbsp.harvard.edu/tu/910c73f2

Chapman, S. W., & Rupured, M. (n.d.). Time management: 10 strategies for better time management. The University of Georgia Cooperative Extension. Retrieved July 11, 2017, from http://www.fcs.uga.edu/docs/time_management.pdf

Eisenhower. (2017). Introducing the Eisenhower Matrix. Retrieved from http://www.eisenhower.me/eisenhower-matrix/

Henry, A. (2012). How to prioritize when everything is important. Retrieved from http://lifehacker.com/5877111/how-to-prioritize-when-everything-is-important As I consider a time where I have had multiple and competing demands on my time; one would
have to say this happens weekly for me. For instance, just on this week my director informed me
of an upcoming assessment. He requested that I stop what I was doing and pull and review every
major purchase file. Not only did he bring that task to me he also stated that he wanted me to
locate vendors to purchase equipment for the center and a have those purchases completed by
close of business. Therefore, with each new assignment one had to reorganize her to-do
list. According to Amy Gallo’s article, “The smart ones are constantly reprioritizing their to-do
list” (Gallo, 2017). Therefore, first thing that I needed to do was to delegate the pulling of those
files to my clerk; while completing the purchases of day. Even with the reprioritizing, of the
number of tasks that was assigned on that day, something’s did not get completed. One of the
items that was left to do the next business day was that of reviewing of the files. This was
understandable because I knew that this task would take multiple days. With so many tasks laid
upon my desk one would have expected me to say no to some of the task. But, for me that was
not an option. Instead of say no, I felt that it was important to advise him of my priorities for that
day as well as the week. As one attempted to get the job done as effectively and efficiently as
possible, staff interruptions played a huge part in trying to hinder me. But as a person who tries
her best to be proficient in getting task completed it was up to me to minimize said distractions.
Ones reactions to and one’s resolutions to the demands or assignment given was to remain
positive. It is also important for one to prioritize task in a way to get the most important task
completed first. Alan Henry discusses techniques on how to prioritize. One technique that Henry
stated in his article was to, “Answer the Question: Is Everything Really Important” (Henry,
2012)? Positivity and prioritizing are a must one should have when managing task.
Managing priorities as they relate it to the subject at hand was easy for me. understanding what
the implications would be if I fail to complete the assignments. with that in mind I was open and
up front about the time frame and how it would have affected the outcome.
In reviewing the learning resources for the week, one learned that prioritizing is a must. Not only
should one prioritize, one must also ensure to minimize interruptions when working on a project;
you must also use your time management skills to ensure completion of said tasks. As stated
by authors Chapman and Rupured, “Much like money, time is both valuable and limited: it must
be protected, used wisely, and budgeted” (Chapman & Rupured). Therefore, time management
must be considered with a extreme thought to tasks to be completed. Therefore, if one takes the
time change her skills set as it relates to prioritization as well as ensuring management of
interruptions and management of my time, getting the task completed timely will become easier.
References
Chapman, S. W., & Rupured, M. (n.d.). Time management: 10 strategies for better time
management. The University of Georgia Cooperative Extension. Retrieved July
11, 2017, from https://www.fcs.uga.edu/docs/time_management.pdf
Gallo, A. (2017). HBR’s Best on Saying No to More Work. Harvard Business Review
Digital Articles. Retrieved from https://hbsp.harvard.edu/tu/8342cf05
Henry, A. (2012). How to prioritize when everything is important. Retrieved from
https://lifehacker.com/how-to-prioritize-when-everything-is-important-5877111
In reviewing the four root causes of bottlenecking, one can say that she identifies with the cause
intitled people-pleasing. The reasoning behind such as self-imposed description is that I find that
whenever I am asked to do something I either agree to do it vocally or by just not saying
anything at all. Thereby allowing the person to assume that I have agreed and that it would be
taken care of. And because I am that type of person I get the task done.
For instance, there was a time when my director came and told me that I would be a part of a
committee to ensure staff moral and the 1st meeting would be held that day and I was not to miss
it. This upset me, because I knew that I had a list of tasks that needed to be completed prior to
this event. And adding one more thing to this list was going to put me in tailspin. Therefore, I
knew I had to re-prioritizing my daily to-do-list. The decision not to say no at the time seem the
best decision in order to make my director look great in the eyes of others. When in reality I
should have spoken up for myself and offered other solutions to this issue.
As one reviewed the article written by Julie Morgenstern, one of the techniques that she
discussed that I felt would assist me in getting out of the productivity trap was that of “Develop
the art of the elegant no” (Morgenstern, 2016). I could have just prepared a statement such as
“Thank you for the opportunity to be a part of this committee. But in order to get the center
purchases completed timely I will not be able to be a part of this committee at this time. I would
also provide a solution or the name of another individual who may have been able to attend the
meeting and be a part of the committed. This technique if applied to my situation would have
worked well with the open-mind of my director.
In review this article “What to Do When Your To-Do List Is Holding Up Your Team”
(Morgenstern, 2016), one has learned numerous techniques to help managers understand how to
juggle competing priorities. The one technique which I spoke of in this discussion would not
only help managers but line staff as well. Being able to elegantly say no is a skill we each should
embrace. By embracing this skill, one learns not to allow others to continue to place unwanted
task on an already overloaded to-do list.
References
Morgenstern, J. (2016). What to Do When Your To-Do List Is Holding Up Your
Team. Harvard Review Digital Articles. Retrieved from
https://hbsp.harvard.edu/tu/910c73f2

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