Project Management for Enterprise Assignment | Online Homework Help

This is an individual assessment that requires students to develop a project plan using MS-Project and submit an individual report. In the report you will describe the key methods used and steps taken to create your project plan (include screen shots to evidence your work). Additionally, you are expected to use a range of academic sources to substantiate explanations of the key techniques used. You will be expected to reference additional sources beyond the core text and class materials. The two components to be assessed are: 1) Report: 2,500 created in MS-Word or PDF 2) Project Plan created in MS-ProjectThis is an individual assessment that requires students to develop a project plan using MS-Project and submit an individual report. In the report you will describe the key methods used and steps taken to create your project plan (include screen shots to evidence your work). Additionally, you are expected to use a range of academic sources to substantiate explanations of the key techniques used. You will be expected to reference additional sources beyond the core text and class materials.
The two components to be assessed are:
1) Report: 2,500 created in MS-Word or PDF
2) Project Plan created in MS-Project
After considering your initial scoping and planning documentation from assessment one, the Business Owner of Northampton Taxis has contacted you to run the project for the company. In light of the considerations presented from the initial scoping and planning documentation, the Business Owner has made the following adjustments to the project scope:
Project: Northampton Taxis Website Development Project
Start Date: 2nd March 2020
Required End Date: 58 working days from the start date
Budget: £13,000
Quality Specifications: Website design confirms to established guidelines as well as meeting requirements specified in the Data Protection Act (UK Legislation 1998).
You will need to create a project plan starting from the 2nd March 2020. Project task durations and costs allocated to each task can be found in table 1. You are required to consider the resources needed to undertake the project, how much you will spend on material and work resources and to ensure the project is planned to complete within time and on budget.
The report will enable you to demonstrate your individual reflections and understandings on the criticality of project planning and monitoring and control. There are four key sections to the report, which are:
Section One: Introduction
Section Two: Planning (see Project Plan section)
Section Three: Monitoring and Control (see Project Plan section)
Section Four: Evaluation (refer to Marking Scheme)
You must include a reference page at the back – remember to cite academic sources. The work must also include a title page (with student name and number clearly specified) and a content page.
Course: ENT 6A6: Project Management for Enterprise
Assessment: Assessment Two: Creating a Project Plan
Report Word Count: 2,500 words maximum
TMM: 60%
Summative Submission: Project Plan in MS Project (Friday 1st May 2020 by 11.59pm)
Individual Report in MS Word/PDF (Friday 1st May by 11.59pm)
Module Leader: Dr. Sylvie Studente
ASSESSMENT OVERVIEW:
CASE STUDY: NORTHAMPTON TAXIS
THE REPORT:
ENT 6A6: PROJECT MANAGEMENT FOR ENTERPRISE ASSESSMENT TWO BRIEF.
In the Planning and Monitoring and Control sections of your report, you need to evidence the following using MS-Project:
Planning
Monitoring and Control
• Set the project start date
• Enter all project tasks, durations and dependencies
• Enter all project phases
• Entering work resources
• Entering material resources
• Assigning resources
• Changing the working time of a resource
• Dealing with resource overallocation
• Adding milestone tasks
• Adding a deadline task
• Adding recurring tasks
• Adding a task constraint
• Saving a baseline
• Entering completed tasks
• Entering 75% completed tasks
• Entering 50% completed tasks
• Entering 33% completed tasks
• Entering task notes
• Entering resource notes
• Missing deadline date
• Task variance
• Cost variance
Submission requirements for this assessment are outlined in the table below:
Submission Item
Information
Submitted Via
Submission date
Project Plan
An electronic copy of the project plan in MS-Project
The project plan should feature the elements indicated on the marking scheme.
Blackboard
Friday 1st May by 11.59pm.
Individual Report
An electronic copy of the report in MS-Word or PDF format
The report should be formatted as follows: Arial, size 12, single line spacing. Include a contents page and a title page (with your name and student number)
Blackboard
Friday 1st May by 11.59pm.
Plagiarism includes submitting work that has been written by someone else and copying passages from other sources without references. Plagiarism is easy to detect and will be acted upon. The Academic Misconduct procedures at Regent’s University London will be followed in cases of plagiarism.
THE PROJECT PLAN:
SUBMISSION REQUIREMENTS:
PLAGIARISM STATEMENT:
ENT 6A6: PROJECT MANAGEMENT FOR ENTERPRISE ASSESSMENT TWO BRIEF.
Table 1: Project Activity Information
Activity
ID
Phase Number
Phase Description
Activity Name
Predecessor
Duration
E (D)=
Cost
A
One
Requirements Analysis
Elicit client needs
–
2
£420
B
One
Requirements Analysis
Target audience analysis
A
2
£400
C
One
Requirements Analysis
Gain server access
–
2
£200
D
One
Requirements Analysis
Gain required resources
A
3
£200
E
One
Requirements Analysis
Requirements specification
B, D
4
£400
F
One
Requirements Analysis
Gain approval
E
2
£100
G
Two
Prototyping
Create prototype
C, F
3
£200
H
Two
Prototyping
Approval of prototype
G
2
£175
I
Two
Prototyping
Test prototype
H
1
£250
J
Two
Prototyping
Amend prototype
I
2
£100
K
Two
Prototyping
Gain approval from
J
2
£130
L
Three
Development
Create coding templates
K
4
£1,000
M
Three
Development
Create HTML and CSS documents
L
8
£1,000
N
Three
Development
Develop interactive components
M
3
£1,500
O
Three
Development
Add content
K, L
4
£2,000
P
Three
Development
Verify site links
O
2
£200
Q
Three
Development
Verify functionality
P, N
2
£100
R
Three
Development
Gain approval from client
Q
2
£100
S
Four
Testing
Cross browser testing
R
3
£200
T
Four
Testing
Error testing
R
2
£200
U
Four
Testing
User group testing
R
4
£1,000
V
Four
Testing
Amendments arising from testing
S, T ,U
5
£1,800
W
Four
Testing
Gain approval from client
V
2
£240
X
Five
Training
Provide client with training
W
3
£300
Y
Six
Project Close
Connect website to database
W
2
£200
Z
Six
Project Close
Launch website
X, Y
2
£150
ZA
Six
Project Close
Project Review and Close
Z
2
£150
ENT 6A6: PROJECT MANAGEMENT FOR ENTERPRISE ASSESSMENT TWO BRIEF.
INTRODUCTION 5% Grade
Introduction to the project aims and objectives
5
PLANNING 35%
Set project start date / enter tasks, durations and predecessors / enter project phases / save baseline
10
Entering and assigning work resources / dealing with over allocation / changing working time
20
Adding milestone / deadline and recurring tasks / task constrain
5 MONITORING & CONTROL 20%
Completed and partially entered tasks / missing deadline date
5
Resource and task notes entered
5
Cost & task variance
10 CRITICAL EVALUATION 10%
Critical reflection on aims & objectives
5
Recommendations for future projects
5 QUALITY OF WORK & REFERENCING 30%
Quality of report and referencing
5
Explanations of key techniques and critical review
25
TOTAL GRADE
100
GRADING SCHEME:
A Guide To Working with MS Project
Booklet 3
Prepared for:
ENT 6A6 Project Management for Enterprise
By Dr. Sylvie Studente
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CONTENTS
Reopening a Project File ……………………………………….………………………. 03
Recording the Final Baseline ………………………………….………………………. 03
Resaving the Baseline ………………………………………………………..………….. 03
Entering Actual Project Progress ……………………………………………….……. 04
Updating Tasks To-Date as Complete ……………………………………..………….. 04
Recording Individual Task Progress …………..……………….…………..………….. 05
Viewing the Tracking Gantt ………………………………..………………..………….. 06
Viewing Variance Tables ……………..………………………………………………… 07
Viewing Task Variance …….…………………..………….………………..………….. 07
Viewing Cost Variance ………………………….……………………………………….. 08
Applying Filters ………………………………………………..……….………..……… 09
Filtering Late Tasks ……………………..….……………………………………….……. 10
Creating Project Reports ……………………….…..…….……………….………….. 11
The Project Overview Report …………………..………….………………..………….. 11
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Recording Actual Project Progress in MS-Project
Reopening a Project File
To reopen a project file:
➢ Click on the “File” menu
➢ Select “Open”
➢ Select the file you want to open in MS Project
Recording the Final Baseline
Remember that the baseline is a record of our original planned project against which actual progress can be compared. A baseline records information relating to our schedule and costs. When using the baseline to record actual progress we can measure our project performance in terms of; task start and finish times and task costs. This allows the project manager to identity any deviations from the project plan and take corrective action where necessary.
To make sure you have saved the final Baseline:
➢ Click on the “Project” tab
➢ Click the arrow underneath the “Set Baseline” icon
➢ From the drop down menu select “Set Baseline”
➢ The ”Set Baseline” Dialogue box then appears
➢ Select “Set Baseline” for the “Entire Project”
➢ Click “Ok”
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➢ The Baseline is now saved
➢ Save the project file by selecting the “File” tab and then “Save”
Entering Actual Project Progress
In recording the actual project progress, we can track tasks up to the current date as completed. We can also record project tasks as partially completed. The software will then use the tracked progress to calculate the current project spent and schedule. From this, the software relays how much of the budget is remaining, and how much time is remaining on the project.
Updating Tasks To-Date as Complete
To track tasks up to the current date as complete:
➢ Click on the “Project” tab
➢ Select “Update Project”
➢ The Update Project dialogue box then appears
➢ Select “Update work as complete through” and specify today’s date
➢ Select “set 0 – 100% complete”
➢ In the “For” option select “Entire Project”
➢ Click “ok”
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In the Gantt view, the blue ticks in the task information column indicate that the tasks are recorded as completed 100%.
However, this is not realistic for most projects. Instead it may be more appropriate to record the progress for individual tasks so that partially completed tasks can be recorded.
Recording Individual Task Progress
Firstly, ensure you are in Gantt view (Select the “View” menu and click on the Gantt Chart icon to the left of the screen)
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Then to record individual task progress:
➢ Click on the name of the Task you want to update the progress for
➢ Select the “Task” tab
➢ In the “Schedule” are select the percentage of completion you want to apply
➢ Percentage of completion are recorded as; 0%, 25%, 50%, 75% and 100%
Viewing the Tracking Gantt
The Tracking Gantt can be used to visually track the project progress. To view the Tracking Gantt take the following steps:
➢ Click the “View” tab
➢ Select the drop-down arrow underneath the “Gantt Chart” icon
➢ Select Tracking Gantt
➢ The Tracking Gantt is then displayed
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Viewing Variance Tables
Once we start to record the project’s progress, we can check the variance to assist with Monitoring and Controlling the Project. The key Variance information of concern to the Project Manager is Task Variance and Cost Variance.
Viewing Task Variance
We can use MS-Project to view task variance (i.e. when tasks start or finish earlier or later than planned). To view “Task Variance”:
➢ Ensure you are in Gantt View
➢ Click the “View” tab
➢ Click the drop-down arrow underneath “Tables”
➢ Select the “Variance” option
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➢ The Task Variance Table will then be displayed.
The Task variance table allows us to compare;
– The baseline start date and actual start date for a task
– The baseline finish date and actual finish date for a task
– The “Variance” (difference) between the baseline start and actual start
– The “Variance” (difference) between the baseline finish and actual finish
Viewing Cost Variance
We can use MS-Project to view cost variance (i.e. the difference between our baseline costs and actual costs). To view “Cost Variance”:
➢ Click the “View” tab
➢ Click the drop-down arrow underneath “Tables”
➢ Select the “Cost” option
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➢ The Cost Variance Table will then be displayed.
Applying Filters
We can apply filters to project data to allow us to view/focus on a sub-set of the project data. For example, we can apply a filter to view information regarding:
– Active tasks
– Completed tasks
– Critical tasks
– Incomplete tasks
– Late tasks
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Late Tasks
To apply a filter to project data;
➢ Select the “View” tab
➢ Click the drop-down arrow next to “Filter”
➢ In this example I have selected “Late Tasks”
The filter will then be applied
In the above example the filtered data shows the project tasks that are late. For each task the software shows:
– The percentage of task completion
– The actual duration
– The remaining duration
– The actual cost of the task
– The number of actual work hours undertaken
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To remove the filter, take the following steps:
➢ Select the “View” tab
➢ Click the drop-down arrow next to “Filter”
➢ Select “No Filter”
Creating Project Reports
There are several project reports the software can produce based on the project data entered. These reports are useful for reporting the project status. To create a project report, take the following steps:
➢ Select the “Report” tab
➢ Click the drop-down arrow under “dashboards”
➢ In this example I selected “Project Overview”
The Project Overview Report
The project overview report shows:
– The percentage of project completion
– Milestone tasks due
– The percentage of completion for individual project phases
– A list of tasks that are running late
The reports can be printed for discussion in project team meetings and milestone review points.
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