Harvard University Exercise Planning Process Paper Bravo Group – Scenario 2 – A fire has broken out on the top floor of Happy Times Nursing Home. (See Libe

Harvard University Exercise Planning Process Paper Bravo Group – Scenario 2 – A fire has broken out on the top floor of Happy Times Nursing Home. (See Liberty County Appendix H4). Establish an Emergency Operation Center (EOC) that will oversee the immediate response from Fire Services, care of the injured by EMS, evacuation and temporary (72 hour) placement of residents who do not require transport to local hospitals. Of the 80 current residents, the 18 on the top floor all suffer from smoke exposure, but no one has thermal burns. Address this contingency from the Central City EOC perspective. Take into consideration appropriate core capabilities and emergency support functions. Begin with a seminar among key municipal, fire, EMS, healthcare and public health officials. Alternatively, your seminar could segue into your TTX by assembling an EOC in anticipation of the storm’s arrival. Build up to a tabletop exercise. You should include all agencies that may need to play a role.

My Role is “Planning”: I’m responsible for the compilation and development of all exercise documentation. To accomplish this effectively, the Planning also collects and reviews policies, plans, and procedures that will be tested in the exercise.
Task: Find information from the ESSD of the plans and procedures to segue into preparing for the storm’s arrival

THE ONLY Reference that MUST be used:This is a good link for the Exercise Simulation System Document (ESSD) because it offers the chapters and appendices as separate links, so it is easy to navigate.https://training.fema.gov/programs/essd/curriculum…
Helpful document on attachment:Homeland Security Exercise and Evaluation Program (HSEEP)

NOTE – Stay within the EOC framework. Do not delve into the operational aspects of the exercise.
– Use only those resources found in the Liberty County (ESSD) documents. (In other words, use only those resources actually available to you). Homeland Security Exercise
and Evaluation
Program (HSEEP)
JANUARY 2020
Homeland Security Exercise and Evaluation Program
Table of Contents
INTRODUCTION………………………………………………………………………………………………………… V
PURPOSE………………………………………………………………………………………………………………….. V
ROLE OF EXERCISES ………………………………………………………………………………………………….. V
APPLICABILITY AND SCOPE ……………………………………………………………………………………….. VI
SUPERSESSION …………………………………………………………………………………………………………. VI
DOCTRINE ORGANIZATION ………………………………………………………………………………………… VI
REVISION PROCESS ………………………………………………………………………………………………….. VII
TOOLS …………………………………………………………………………………………………………………… VII
TRAINING ………………………………………………………………………………………………………………. VII
1.
HOMELAND SECURITY EXERCISE AND EVALUATION PROGRAM (HSEEP)
FUNDAMENTALS ……………………………………………………………………………………………… 1-1
OVERVIEW…………………………………………………………………………………………………………….. 1-1
FUNDAMENTAL PRINCIPLES …………………………………………………………………………………….. 1-1
THE HOMELAND SECURITY EXERCISE AND EVALUATION PROGRAM (HSEEP) CYCLE ……… 1-2
Program Management ……………………………………………………………………………………. 1-2
Exercise Design and Development …………………………………………………………………… 1-2
Exercise Conduct …………………………………………………………………………………………… 1-2
Exercise Evaluation ……………………………………………………………………………………….. 1-2
Improvement Planning …………………………………………………………………………………… 1-2
2.
PROGRAM MANAGEMENT ……………………………………………………………………………… 2-1
OVERVIEW…………………………………………………………………………………………………………….. 2-1
INTEGRATED PREPAREDNESS CYCLE …………………………………………………………………………. 2-1
LINKAGE OF INTEGRATED PREPAREDNESS CYCLE AND HOMELAND SECURITY EXERCISE AND
EVALUATION PROGRAM (HSEEP) ……………………………………………………………………………. 2-2
ENGAGE SENIOR LEADERS ………………………………………………………………………………………. 2-2
PREPAREDNESS PRIORITIES ……………………………………………………………………………………… 2-2
INTEGRATED PREPAREDNESS PLANNING WORKSHOP (IPPW) ……………………………………….. 2-3
Purpose ………………………………………………………………………………………………………… 2-3
Participation …………………………………………………………………………………………………. 2-3
Conduct of the Integrated Preparedness Planning Workshop (IPPW) ………………….. 2-4
INTEGRATED PREPAREDNESS PLAN (IPP) …………………………………………………………………… 2-5
Progressive Approach ……………………………………………………………………………………. 2-5
Discussion-Based Exercises ……………………………………………………………………………. 2-6
Operations-Based Exercises……………………………………………………………………………. 2-9
PROGRAM REPORTING …………………………………………………………………………………………… 2-11
MANAGE EXERCISE PROGRAM RESOURCES ……………………………………………………………… 2-12
Exercise Budget Management ……………………………………………………………………….. 2-12
Staffing……………………………………………………………………………………………………….. 2-12
Other Resources ………………………………………………………………………………………….. 2-12
3.
EXERCISE DESIGN AND DEVELOPMENT ……………………………………………………… 3-1
i
Homeland Security Exercise and Evaluation Program
OVERVIEW…………………………………………………………………………………………………………….. 3-1
EXERCISE FOUNDATION ………………………………………………………………………………………….. 3-1
EXERCISE PLANNING ACTIVITIES ……………………………………………………………………………… 3-2
Exercise Planning Meetings ……………………………………………………………………………. 3-2
EXERCISE PLANNING TEAM CONSIDERATIONS ……………………………………………………………. 3-7
Exercise Planning Team Positions …………………………………………………………………… 3-7
EXERCISE DESIGN ………………………………………………………………………………………………… 3-10
Exercise Purpose …………………………………………………………………………………………. 3-10
Exercise Scope …………………………………………………………………………………………….. 3-10
Exercise Objectives ……………………………………………………………………………………… 3-11
Evaluation Parameters …………………………………………………………………………………. 3-12
Scenario ……………………………………………………………………………………………………… 3-12
Exercise Documentation……………………………………………………………………………….. 3-13
Planning for Media and Public Affairs …………………………………………………………… 3-16
EXERCISE DEVELOPMENT………………………………………………………………………………………. 3-16
Discussion-Based Exercise Logistics Planning ……………………………………………….. 3-17
Discussion-Based Exercise Facilitation Planning ……………………………………………. 3-18
Operations-Based Exercise Logistics Planning ……………………………………………….. 3-19
Operations-Based Exercise Control Planning …………………………………………………. 3-21
Planning for Exercise Evaluation ………………………………………………………………….. 3-25
Preparing for Exercise Conduct…………………………………………………………………….. 3-25
4.
EXERCISE CONDUCT ………………………………………………………………………………………. 4-1
OVERVIEW…………………………………………………………………………………………………………….. 4-1
DISCUSSION-BASED EXERCISES ……………………………………………………………………………….. 4-1
Exercise/Play Preparation ……………………………………………………………………………… 4-1
Exercise Play/Conduct …………………………………………………………………………………… 4-1
OPERATIONS-BASED EXERCISES ………………………………………………………………………………. 4-3
Play Preparation …………………………………………………………………………………………… 4-3
Exercise Play/Conduct …………………………………………………………………………………… 4-4
BRIEFINGS …………………………………………………………………………………………………………….. 4-6
WRAP-UP ACTIVITIES ……………………………………………………………………………………………… 4-7
Player Hotwash …………………………………………………………………………………………….. 4-7
Debrief …………………………………………………………………………………………………………. 4-7
5.
EXERCISE EVALUATION ………………………………………………………………………………… 5-1
OVERVIEW…………………………………………………………………………………………………………….. 5-1
EVALUATION PLANNING …………………………………………………………………………………………. 5-1
Evaluation Team……………………………………………………………………………………………. 5-2
Evaluation Documentation ……………………………………………………………………………… 5-3
Exercise Evaluation Guide (EEG) Development ……………………………………………….. 5-4
OBSERVATION AND DATA COLLECTION …………………………………………………………………….. 5-5
Observation ………………………………………………………………………………………………….. 5-5
Data Collection …………………………………………………………………………………………….. 5-6
DATA ANALYSIS…………………………………………………………………………………………………….. 5-7
Data Synthesis ………………………………………………………………………………………………. 5-7
Event Reconstruction ……………………………………………………………………………………… 5-7
ii
Homeland Security Exercise and Evaluation Program
Trend Analysis ………………………………………………………………………………………………. 5-8
Root Cause Analysis ………………………………………………………………………………………. 5-8
AFTER-ACTION REPORT (AAR)/IMPROVEMENT PLAN (IP) …………………………………………… 5-8
AFTER-ACTION MEETING (AAM) …………………………………………………………………………… 5-10
IMPROVEMENT PLAN (IP) ………………………………………………………………………………………. 5-10
6.
IMPROVEMENT PLANNING ……………………………………………………………………………. 6-1
OVERVIEW…………………………………………………………………………………………………………….. 6-1
SMART CORRECTIVE ACTIONS ……………………………………………………………………………….. 6-1
CORRECTIVE ACTION TRACKING AND IMPLEMENTATION …………………………………………….. 6-2
IMPROVEMENT PLANNING TO SUPPORT CONTINUOUS IMPROVEMENT …………………………….. 6-3
ACRONYMS …………………………………………………………………………………………………. Acronym-1
GLOSSARY OF TERMS ………………………………………………………………………………… Glossary-1
List of Tables
TABLE 2.1: FACTORS FOR CONSIDERATION IN DEVELOPING EXERCISE PROGRAM PRIORITIES ….. 2-4
TABLE 2.2: CONDUCT OF THE INTEGRATED PREPAREDNESS PLANNING WORKSHOP (IPPW) ……. 2-4
TABLE 2.3: DISCUSSION-BASED EXERCISE TYPES: SEMINAR……………………………………………….. 2-6
TABLE 2.4: DISCUSSION-BASED EXERCISE TYPES: WORKSHOP ……………………………………………. 2-7
TABLE 2.5: DISCUSSION-BASED EXERCISE TYPES: TABLETOP EXERCISE ………………………………. 2-7
TABLE 2.6: DISCUSSION-BASED EXERCISE TYPES: GAME …………………………………………………… 2-8
TABLE 2.7: OPERATIONS-BASED EXERCISE TYPES: DRILL ………………………………………………….. 2-9
TABLE 2.8: OPERATIONS-BASED EXERCISE TYPES: FUNCTIONAL EXERCISE ………………………… 2-10
TABLE 2.9: OPERATIONS-BASED EXERCISE TYPES: FULL-SCALE EXERCISE …………………………. 2-11
TABLE 3.1: PLANNING MEETING TYPES: CONCEPT AND OBJECTIVES (C&O) MEETING …………… 3-2
TABLE 3.2: PLANNING MEETING TYPES: INITIAL PLANNING MEETING (IPM) ………………………… 3-3
TABLE 3.3: PLANNING MEETING TYPES: MIDTERM PLANNING MEETING (MPM) …………………… 3-4
TABLE 3.4: PLANNING MEETING TYPES: MASTER SCENARIO EVENTS LIST (MSEL) MEETING …. 3-5
TABLE 3.5: PLANNING MEETING TYPES: FINAL PLANNING MEETING (FPM) …………………………. 3-6
TABLE 3.6: FUNCTIONS OF AN EXERCISE PLANNING TEAM………………………………………………….. 3-8
TABLE 3.7: ELEMENTS THAT DEFINE SCOPE ……………………………………………………………………. 3-10
TABLE 3.8: DISCUSSION-BASED EXERCISE DOCUMENTATION ……………………………………………. 3-13
TABLE 3.9: OPERATIONS-BASED EXERCISE DOCUMENTATION …………………………………………… 3-14
TABLE 3.10: OTHER EXERCISE DOCUMENTATION ……………………………………………………………. 3-15
TABLE 3.11: POSITIONS OF AN EXERCISE FACILITATION STRUCTURE ………………………………….. 3-19
TABLE 3.12: FACILITIES AND EXERCISE AREAS, DESCRIPTIONS, AND TYPES………………………… 3-20
TABLE 3.13: POSITIONS OF AN OPERATIONS-BASED EXERCISE CONTROL STRUCTURE ………….. 3-22
TABLE 3.14: MSEL EVENT TYPES …………………………………………………………………………………. 3-23
TABLE 4.1: POSITIONS OF A DISCUSSION-BASED EXERCISE CONTROL STRUCTURE …………………. 4-2
TABLE 4.2: POSITIONS OF AN OPERATIONS-BASED EXERCISE CONTROL STRUCTURE ……………… 4-5
TABLE 4.3: TYPES OF EXERCISE BRIEFS……………………………………………………………………………. 4-6
TABLE 5.1: POSITIONS OF AN EXERCISE EVALUATION TEAM ……………………………………………….. 5-3
TABLE 5.2: EVALUATION DOCUMENTATION ……………………………………………………………………… 5-3
TABLE 5.3: DATA COLLECTION METHODS ………………………………………………………………………… 5-6
TABLE 5.4: CATEGORIES OF AN AAR/IP OBSERVATION ……………………………………………………… 5-9
iii
Homeland Security Exercise and Evaluation Program
TABLE 5.5: AFTER-ACTION MEETING …………………………………………………………………………….. 5-10
List of Figures
FIGURE 1.1: THE HSEEP CYCLE……………………………………………………………………………………… 1-2
FIGURE 2.1: THE INTEGRATED PREPAREDNESS CYCLE ……………………………………………………….. 2-1
FIGURE 2.2: THE RELATIONSHIP OF THE INTEGRATED PREPAREDNESS CYCLE AND THE HSEEP
CYCLE………………………………………………………………………………………………………………….. 2-2
FIGURE 3.1: INDIVIDUAL EXERCISE DESIGN AND DEVELOPMENT PROCESS ……………………………. 3-1
FIGURE 3.2: EXAMPLE OF A FUNCTIONAL ORGANIZATIONAL STRUCTURE FOR AN EXERCISE
PLANNING TEAM……………………………………………………………………………………………………. 3-8
FIGURE 3.3: PRIORITIES, OBJECTIVES, AND CAPABILITIES …………………………………………………. 3-11
FIGURE 3.4: SMART GUIDELINES FOR EXERCISE OBJECTIVES…………………………………………… 3-12
FIGURE 3.5: EXAMPLE OF A DISCUSSION-BASED EXERCISE FACILITATION STRUCTURE …………. 3-19
FIGURE 3.6: EXAMPLE OF AN OPERATIONS-BASED EXERCISE CONTROL STRUCTURE ……………. 3-22
FIGURE 4.1: EXAMPLE OF A DISCUSSION-BASED CONTROL STRUCTURE ……………………………….. 4-2
FIGURE 4.2: EXAMPLE OF AN OPERATIONS-BASED EXERCISE CONTROL STRUCTURE ……………… 4-4
FIGURE 5.1: EXITING THE HSEEP CYCLE AND ENTERING THE INTEGRATED PREPAREDNESS CYCLE
……………………………………………………………………………………………………………………………. 5-1
FIGURE 5.2: EXAMPLE OF AN EXERCISE EVALUATION TEAM ……………………………………………….. 5-2
FIGURE 5.3: DEVELOPMENT OF AN EXERCISE EVALUATION GUIDE (EEG) …………………………….. 5-4
FIGURE 6.1: EXITING THE HSEEP CYCLE AND ENTERING THE INTEGRATED PREPAREDNESS CYCLE
……………………………………………………………………………………………………………………………. 6-1
FIGURE 6.2: SMART GUIDELINES FOR CORRECTIVE ACTIONS …………………………………………….. 6-2
iv
Homeland Security Exercise and Evaluation Program
Introduction
Purpose
The Homeland Security Exercise and Evaluation Program (HSEEP) provides a set of fundamental
principles for exercise programs, as well as a common approach to program management, design
and development, conduct, evaluation, and improvement planning. Exercises are an important
component of preparedness, by providing the whole community1 with the opportunity to shape
planning, assess and validate capabilities,2 and address areas for improvement. An exercise is an
event or activity, delivered through discussion or action, to develop, assess, or validate plans,
policies, procedures, and capabilities that jurisdictions/organizations can use to achieve planned
objectives.
Through HSEEP, exercise program managers can develop, execute, and evaluate exercises that
address the priorities established by a jurisdiction’s/organization’s senior leaders. The National
Preparedness Goal,3 strategy documents, Threat and Hazard Identification and Risk Assessment
(THIRA) processes, capability assessments, and results from previous exercises and real-world
incidents impact the priorities. These priorities guide the overall direction of an exercise program
where individual exercises anchor to a common set of priorities or objectives, which increase in
complexity over time. These priorities guide the design and development of individual exercises
and allow planners to identify and align objectives to the capabilities being evaluated. Exercise
evaluation assesses the ability to meet the objectives and capabilities by documenting strengths,
areas for improvement, capability performance, and corrective actions in an After-Action Report
(AAR)/Improvement Plan (IP).
Through Improvement Planning, jurisdictions/organizations take the corrective actions identified
during exercises to improve plans, build and sustain capabilities, and maintain readiness.
Stakeholders are reminded of the importance of implementing corrective actions.
In this way, the use of HSEEP—in line with the National Preparedness Goal, the National
Preparedness System (NPS),4 and stakeholder preparedness priorities—supports efforts across the
whole community that improve the nation’s capacity to build, sustain, and deliver capabilitie…
Purchase answer to see full
attachment