COMP 30018 CBFS Week 2 System Project Management Essay # assignment 1 program use to solve this question : MS project (Code: A93/date 27/6/2020) Which s

COMP 30018 CBFS Week 2 System Project Management Essay # assignment 1

program use to solve this question : MS project

(Code: A93/date 27/6/2020)

Which subject: System project management-Assignments-2

NOTE:

-PPT unit 2(part B) used to solve task 2.

– (scope Statement & Feasibility study) document is the answer of assignment (1)

-make sure that you should follow Understanding Assignment 2 document.

If there is any program to use :MS project

Calculations or thury: theory

How many words: (1500-2000 )

Important points::

1)this assignment related to the assignment-1 which is done by me , the selected project was HRMS .

I share to you my first assignment.

***********************

similirty less than 5%

turnitin report need

use :MS project program

….. COMP 30018 – Systems Project Management
Systems Project Management
COMP 30018
Disclaimer
The PowerPoint presentations of the Module COMP 1009 Project Management
are created merely to guide me during the delivery of this module in my class.
The content included in the slides are only indicative to remind me the
sequence which I will be following during the delivery. The content presented
in the slides is free from any plagiarism and copyright violations and wherever
needed appropriate referencing/citations have been provided.
In addition to the content in this PowerPoint presentations, I will also be
verbally delivering other important content in the class as well as also writing
on the board, some information related to the topic being covered wherever
necessary.
The student is therefore advised to refer to the text books, reference books and
any supplementary materials recommended in the Module Information Guide
(MIG) or in the PowerPoint presentations for complete understanding of the
topic.
3
Unit 1
Introduction of Project Management &
Overview of Project Planning and
Evaluation
Topics
What is Project?
Plans, Method &
Methodology
Project Management
Importance
Project Management
Framework
Why Project
Management?
Project Lifecycle
Stakeholders
Elements of Project
Management
Requirement
Specification
Activity:
• Can you talk for couple of minutes
about your last Project (PROJ 0001)
Activity:
List any five good experience you had
during project 1… ?
List any five issues you faced during
diploma Project??
What is Project?
“a temporary endeavor undertaken to create
a unique product or service”*
Bounded by Time,
Resources and
Required results
Sequence of task
planned from
start till end
Project is a
* PMBOK®
Having defined
Outcomes and
Deliverables
Characteristics of a Project
• Uniqueness in output generation
• Achieving specific objectives
• Series of activities
• Within time frame
• Activity interdependence
Influential Factors on a Project
QUALITY
SCOPE
TIME
Project
RISK
RESOURCE
Importance of “Project Management”
“Project Management is the application of
knowledge, skills, tools and techniques
to project activities in order to meet
project requirements*”
* PMBOK®
Characteristics of “Project Management”
•
•
•
•
•
•
•
•
Effective Leadership
Team Work
Effective Resources Management
Proper Planning
Maintaining progress of the activities of a project
Motivating Staff
Risk Management
Defining Project tasks / activities
Needs for Project Management
Helps in
accomplishin
g specific
goals
Better
control of
work
To focus the
responsibility
and authority
Identify &
Correct
Problems at
early stage
Make timely
decisions
Advantages Project-Management
• Automated regulating of planning of resources including
human, time and cost resources
• Relationship with the customer improves, as mostly,
customer (representative) is part of project team
• Quicker (Shorter) project completion times
• Reduce in the overall project cast-Lower costs
• Improved quality and reliability
• Greater overall profit
• Faster efficiency and productivity
• Improved coordination between stakeholders
• Better team work and improved worker morale
Activity
?
Project Management Overview
Reference: http://www.epmbook.com/projectmanagementoverview.htm
Project-Management-Activities
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
“ Planning the work or objectives;
Analysis & Design of objectives;
Assessing and mitigating risk;
Estimating resources;
Allocation of resources;
Organizing the work;
Acquiring human and material resources;
Assigning tasks;
Directing activities;
Controlling project execution;
Tracking and Reporting progress;
Analyzing the results based on the facts achieved;
Defining the products of the project;
Forecasting future trends in the project;
Quality Management;
Issues Management.”
Reference: http://www.epmbook.com/projectmanagementoverview.htm
Project life cycle
Project lifecycle comprise of project phases i.e. project
activities from beginning till end
Feasibility
Study
Inception
Project
Strategy
Design
control
Implementation
Project-Manager
• “A project manager is a facilitator. The ideal project
manager does whatever it takes to ensure that the
members of the project team can do their work”
• “Project manager must control the following
company resources within Time, Cost and
Performance”
• “Money
• Manpower
• Equipment
• Facilities
• Materials
• Information technology”
Skills a Project-Manager
“Role of Project-Manager”
•
•
•
•
•
key player in project development
Design the structure of project lifecycle
Creates the framework of the WBS
Leads and manages “the project” team
Communicates phased wise status of project with
stakeholders
Additional role of Project-Manager
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Proper communication and co-ordination
Resolve issues and conflicts among team members and stakeholders
Overcome bias towards person or persons
Maintaining good relations with project stakeholders
Goals of the project must be clear to avoid confusions
Defining project scope
Identification of the team members
Proper assignment of job to the team members based on their talent
Organizing a project schedule
Motivating the team
Manage to achieve the project time
Monitoring the projects
Analyzing the risk changes
Evaluating the team members work
What we are going to do today?
• Revision of stakeholder analysis
• Why Project Fail?
• Activity
• Blitz Survey
• Questions/ Queries on Assignment!
• Assignment work proposal
• Unit – II
“Project-Stakeholders”
• “Stakeholders are people directly involved with or
affected by the project activities”
• Project “stakeholders” are:
o Project” lead (manager)
o Team” involved (precisely project team)
o Functional management
o Sponsor
o user
• Stakeholders are primarily divided into
o Internal Stakeholders &
o External Stakeholders
Stakeholders Analysis
Stakeholders Analysis required to:
• Identify potential stakeholders
• Evaluating their competency with relevance to the
project
• Assessing their opinions with regards to requirements
of project
• Develop a communication grid among all stakeholders
of project.
Stakeholders Communication
The aim of communication is to pass the message to others
• Sharing
information
among
everyone who is involved in the
project for:
o Taking Decision
o Coordinating action
o Performing task
o Recognize and solve
problems
o feedback
• Communication Process involves:
o
o
o
o
o
Sender
Message
Channel
Receiver
feedback
Activity
?
Requirement Specifications
• Objective s of the project are defined in terms of:
o Functional Requirements
This type of requirement defines the functionality of the
product. It defines what the end product is supposed to do.
For this we develop system analysis and design methods.
o Quality Requirements
This type of concentrates mainly on the way or the
procedure (how the work is carried). It mainly concentrate
on how the work is actually implemented.
o Resource Requirements
Identify potential stakeholders
• Firstly evaluate whom the target customers are for
the project taken up.
• Secondly identify potential sponsors for the project
• Thirdly count on the employees who will be most
suitable to perform the present project
• Next evaluate the objectives set by the top
management and communicate them to all
stakeholders and involve them in the decision review
• Finally draft the decisions taken along with the
stakeholders in order to have clarity and send this
copy to every stakeholder
Back
Why do Projects Fail?
•“failure of estimation”
•“failure of implementation”
Additional factors resulting in project
failure
– “Initial cost and schedule estimates are not revised when more
information becomes available as the project progresses.”
– “Plans are not used correctly or used to guide the project forward.”
– “Project managers are not trained to acquire the necessary skill base;
subsequently, the same mistakes are made repeatedly.”
– “The theory of project management is not put into practice. This point
can be seen in the attitude of many managers who view theory as a
waste of time—yet time is found to repair errors later. Isn’t that a sure
sign of the wrong approach?”
– Scope Creep.
– Wrong methodology are in placed.
– Customers is frequently changing the requirements.
– Not defining the stakeholders communications plans.
– Ignoring the quality factors such as inspections and testing.
Activity
?
References
o “Avison, D. and Torkzadeh,
G.,
(2009)
Information
systems
project
management. Sage. ISBN:
9788132105701.”
o Don Yeates & James Cadle
(2008) Project Management
for Information Systems, 5th
edn. Prentice Hall.
o “Kerzner, H. and Kerzner,
H.R.,
(2016)
Project
management: a systems
approach
to
planning,
scheduling, and controlling.
10th edn. John Wiley &
Sons.”
o Marchewka, J.T., (2014)
Information
technology
project management. 5th
edn. John Wiley & Sons.
Unit – II Part(A)
Project Planning Techniques
35
Disclaimer
The PowerPoint presentations of the Module COMP 1009 Project Management are
created merely to guide me during the delivery of this module in my class. The
content included in the slides are only indicative to remind me the sequence which I
will be following during the delivery. The content presented in the slides is free from
any plagiarism and copyright violations and wherever needed appropriate
referencing/citations have been provided.
In addition to the content in this PowerPoint presentations, I will also be verbally
delivering other important content in the class as well as also writing on the board,
some information related to the topic being covered wherever necessary.
The student is therefore advised to refer to the text books, reference books and any
supplementary materials recommended in the Module Information Guide (MIG) or in
the PowerPoint presentations for complete understanding of the topic.
36
Why Systems Project Planning is important ???
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
38
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
39
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
40
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
41
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
42
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
43
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
44
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
45
Reference: https://en.blog.yumpu.com/yumpu-news/how-the-developer/
46
What we understood from Unit – I
Project= Schedule +Scope +Budget +Quality
Success = (((Process +(Skills +Techniques) +Tools)
*Accountability) *Discipline)
47
Basic elements of project plan
3 W’s
Why
the reason for undertaking the project
What
a description of objectives to be attained
When
a time line for key portions of the project
3 H’s
How much
what the project expected to cost
Hazards
what might go wrong
How
how will the team function
4 C’s
Critical success factors
a brief listing of what should be monitored
Communication plan
who needs to know what and when
Collection of knowledge what do the team members bring to the project
Commitment
who is involved and can make timely decisions
48
Project Life Cycle for Systems Development/
Project Management Framework
Initiation
Executing
Planning / Design
Monitoring &
Controlling
Closing
“Project” Development Stages
Initiation – determines the nature and scope
Key project controls need at this stage are
– “Understanding business environment”
– “And making sure that all necessary controls are
incorporated into the project”
Initiation stage should include a cohesive plan which includes*
•Study analyzing the business needs in measurable goals.
•Review of the current operations.
•Conceptual design of the operation of the final product.
•Equipment requirement.
•Financial analysis of the costs and benefits including a budget.
•Select stakeholders, including users, and support personnel for the
project.
•Project charter including costs, tasks, deliverables, and schedule.
Reference: * https://books.google.com.om/books?isbn=8190777076
Planning and Design
Planning – should include
• Detailed identification and assignment of each task
until the end of the project
• Risk analysis and a definition of a criteria for the
successful completion of each deliverable
• The governance process is defined, stakeholders
identified and reporting frequency and channels
agreed.
• The most common tools or methodologies used in the
planning stage are Business Plan and Milestones
Reviews
Design – to ensure that the final product meet the
specification of project charter
Executing
Monitoring and Controlling
Monitoring and Controlling includes
Monitoring & Controlling Cycle
Where we are?
(Measurement)
How can we get
track again ?
(Correction)
Where we
planned to be
(evaluation)
Project Maintenance is an ongoing process, and it
includes:
• Continuing support of end users
• Correction of errors
• Updates of the software over time
Project Closing
• Project Closing includes formal acceptance of project
• Archiving of files and documentation
• Closing phase again consists of
• Close project:
• Contract closure
The Triple Constraints
• Project need to perform and delivered under the
following constraints
•Scope – What is the project trying to accomplish?
•Time – How long should it take to complete?
•Cost – What should it cost?
Project manager should keep a balance
between constraints
The Triple Constraint of Project Management
Reference: http://slideplayer.com/slide/5753508/
Reference: https://resources.workfront.com/project-management-blog/the-6-project-constraints
• These three constraints are often competing
constraints
– “Increased scope typically means increased time
and increased cost,”
– “A tight time constraint could mean
increased costs and reduced scope, and”
– “A tight budget could mean increased time
and reduced scope.”
Basic Project Management Terminology
• Project Requirement
• Analysis Proposal
• Executed Contract
• Preliminary Project plan
• Preliminary Design
• Design Specification
• Quality Assurance
o Test Plan
o Testing Types (acceptance testing)
• Maintenance
• Lessons Learned
References
o “Avison, D. and Torkzadeh,
G.,
(2009)
Information
systems
project
management. Sage. ISBN:
9788132105701.”
o Don Yeates & James Cadle
(2008) Project Management
for Information Systems, 5th
edn. Prentice Hall.
o “Kerzner, H. and Kerzner,
H.R.,
(2016)
Project
management: a systems
approach
to
planning,
scheduling, and controlling.
10th edn. John Wiley &
Sons.”
o Marchewka, J.T., (2014)
Information
technology
project management. 5th
edn. John Wiley & Sons.
Unit – II Part(B)
Project Management
Methodology
Disclaimer
The PowerPoint presentations of the Module COMP 1009 Project Management are
created merely to guide me during the delivery of this module in my class. The
content included in the slides are only indicative to remind me the sequence which I
will be following during the delivery. The content presented in the slides is free from
any plagiarism and copyright violations and wherever needed appropriate
referencing/citations have been provided.
In addition to the content in this PowerPoint presentations, I will also be verbally
delivering other important content in the class as well as also writing on the board,
some information related to the topic being covered wherever necessary.
The student is therefore advised to refer to the text books, reference books and any
supplementary materials recommended in the Module Information Guide (MIG) or in
the PowerPoint presentations for complete understanding of the topic.
67
Topics
• Understand plans, methods and methodology of the
project management
• Understanding
the
framework
of
project
management and its steps
• Learning Dynamic System Development Method and
its principles
• Learning about implementation of methods and
methodologies
• Learning about the software packages and tools their
implementation
What is plan, methods &
methodologies
DSDM and
Principles of
DSDM
PM
methodology
Implementing
Methodologies
Implementing Project
Management
Software Packages
Implementing
packages
Project
management
framework
Creating WBS,
Estimating, Tracking
Standards
SW package
categorization
Summary
Project
control
Importance
of training
Project management
Tools
Plans, Methods and Methodology
“Plan” is deciding strategy for handling project such as:
o
o
o
o
Organizing
Leading
Coordinating
Controlling
“Methods” are techniques used to make and execute the plan such as:
o
Techniques used for estimating
? Size of project
? Time
? Cost
o Technology used to accomplish the project
“Methodology” is planning for an activity that is based
on some idea of method to work is called methodology
• It include following steps:
o Initiating a Project
o Controlling a Project
o Closing a Project
Project Planning
Project Manager must bring complete
understanding of the project’s requirements
with a deep understanding of all the
elements that are required to conduct a
successful project.
• Issues / areas where for project manager need to
focus during the course of project
oPlanning
? Planning is the definition of work to be done,
including resource requirements, dependencies
and timing
oEstimation
? is the calculation of the amount of time and effort
that will be required per type of resource for each
part of the work to be done.
oResourcing
? is the allocation of actual resources (usually the project’s
workforce) to the plan
Estimating
Planning
Resourcing
What are the approaches available to project
manager…!!! For planning
• top down?
• bottom up?
• one plan or several sub-plans?
• automated scheduling or manual scheduling?
• Whatever may be the approach the focus must be
on….
? activity,
? process,
? deliverable,
? outcome, or milestone
Top – Down
• The classic approach to planning is top-down
• Top-down is the most logical way of thinking about a
project and is usually the best approach to new
endeavours.
• It provides an early high-level plan, including initial
costs and timings, which can be used in the project’s
definition and benefit case.
• A “top-down” approach is one where an executive,
decision maker, or other person makes a decision.
This approach is spread under their authority to
lower levels in the hierarchy, who are, to a greater or
lesser extent, bound by them.
Advantages of Top – Down approach
• Easy to visualize functionality.
• Sense of completeness in the requirement.
• Easy to show the progress of development.
Disadvantages of Top – Down approach
• No Concrete layer to rely on, as both presentation &
Business Logic keep evolving.
• Lack of concrete test suits to ensure one layer is tied
up.
Bottom – Up
• In bottom-up planning we start with the full detail of a
previous plan and adjust the precise details, estimates
and dependencies to be correct for the new project.
• Bottom-up planning makes sense where we already
have a good example of a successful similar project
plan to base the new project on.
Advantages of Bottom – UP approach
• Solid Business Logic, hence zero redundancy
• Good Unit test case can be written to validate
changes.
• Developer has only option to use unit testing tools to
test the Logic.
• Easy to ma…
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