COMM390 UMUC ABC Brigade US Military Communication Issue Proposal Memo I have to write a proposal for the topic I chosen to write my final paper on. This i

COMM390 UMUC ABC Brigade US Military Communication Issue Proposal Memo I have to write a proposal for the topic I chosen to write my final paper on. This is just a proposal not the final project. I have started it but it requires a Ghant chart. I am writing on communication in the workplace. This is about how is effects the units ability to be effective and have a positive morale of the employees. The unit is a support unit and consists of Soldiers and civilians that work together. You have the two that communicate differently. On the other hand you have a rank or position structure consisting of Officers and NCO’s Non-Commissioned Officers (Sergeants). The rank structure sometimes gets in the way of completing task due to abusing power and not following guidelines and regulations to quickly complete a task. When task are complete and quickly the higher level rankings only see completing and the middle leadership receives praise. The upper level are not aware that these task were completed against the rules and regulations we should follow. Toxic leadership is also a issue as a leader may use power to not listen to his advisors and waste time and resources on a task which would have to be patched up in the end due to not communicating and listening to advisors. Communicating task objectives, completion time lines and resources may also cause effectiveness to decrease. Creating a clear and concise message helps to get the job done correctly. Abuse of position and rank is also a issue as some leaders do not understand Soldiers are also human beings and focus only on the mission and not taking the time to care and understand the Soldiers personal situations that will effect quality of work. There are a lot of bad decisions being made just for a power trip which leads to corruption, decrease in morale, the start of the rumor mill and a unhappy play to come and work. Memorandum
TO: Dr. Lawrence Clark
FROM: Andrew XXX
DATE: 29 June 29, 2019
SUJECT: Final Project Proposal
INTRODUCTION:
This memo is to make a proposal for a current specific issue that needs to be resolved in my personal
career. This is a problem that others and I are facing in the everyday workforce which affects us greatly. I
will address the specific issue, conduct research and analysis and provide a solution that will provide a
detailed plan on how to overcome the issue.
PROBLEM:
ABC Brigade (BDE) is having a communication issue that is impacting the effectiveness and morale of
the unit. ABC BDE is a US military that supports and covers Soldiers spread over 20 countries in Europe.
Given that statement communication is very important and dear to carrying out tasks throughout the
European footprint.
I am currently assigned to the Headquarters (HQ) of this unit which controls and provides support for
functionality of multiple underlying units. As the head of the organization we must mimic the example that
is expected from the underlying units. Currently we are having major communications issues at the HQ’s
level which trickles down and creates uncertainty.
PROPOSED SOLUTION: The decision maker is COL ABC commander of the unit and secondary CSM
DEF.
GHANT CHART:
CONCLUSION:
1. Point of contact for this memorandum is the undersigned at andrewetan5@gmail.com or (706) XXXXXXX.
Memorandum
To:
XXXXX
From: XXXXX
Date: XXXXX
Re:
Final Project Proposal
Introduction
Good morning Dr. Clark. I am writing this memo to ensure that the topic I have
selected for research and solutions to is a topic that meets your expectations. This
memo will address a specific problem within the company I work for and propose a
solution to resolve the specific situation. The specified problem and proposed
solution will be reinforced with several accredited resources that add depth to the
overall end goal of the proposal.
Actual Problem
RWBinMotion Company is a technology and innovation industry leader that
specializes in defense, security and civil markets around the globe. They employ
over 61,000 people worldwide and have several billion dollars in sales every quarter
(RWBinMotion Company, n.d.). RWBinMotion employs a myriad of people with
different skill sets and specialties to include but not limited to; engineers,
information technology specialists, managers, customer relations specialists,
analysts, scientists and logistics personnel. RWBinMotion offers numerous different
incentives and benefits to employees and their dependents on long-term international
assignments to include but not limited to:
?
?
?
?
?
?
?
Household goods shipments
Cost of Living Allowances (COLA)
Dependent education
Travel for dependents
Rest and relaxation leave
Emergency evacuation
Emergency leave
The problem is that non-custodial parents that have their children part time are NOT
eligible for ANY of the benefits and incentives stated above. According to
RWBinMotion Company Policy 210-RP (2011), RWBinMotion defines dependents
1
as a spouse or dependent children who are unmarried, under 19 and are considered a
legal dependent according to the laws of the home country. Unfortunately for noncustodial parent who have less than 50% physical custody of their children,
RWBinMotion does not consider them to be dependents. This means that not only
are RWBinMotion employees in this situation not eligible for these benefits, but
they also have to pay out of pocket for; travel costs for visits with their children,
shipping expenses for all of their children’s household goods, educational expenses,
emergency evacuation expenses, emergency leave and bereavement leave expenses.
This issue places an enormous financial burden on these specific RWBinMotion
employees. This problem can also cause undo financial stress and anxiety on the
employees and their families as well as cause tension on their already strained parttime relationships with their non-dependent children. This will have a negative
effect on employee morale and happiness, which will decrease productivity and
engagement ultimately creating the possibility of attrition.
Figure 1 shows percentages of people who leave their jobs for several different
reasons. Lack of compensation and the inability to be effective are some of the top
reasons for people leaving their current jobs.
Top 5 reasons employees leave current jobs
80.00%
60.00%
40.00%
Reason for
leaving current
job
20.00%
0.00%
Figure 1. Globoforce. (2012). Mood Tracker Fall 2012 – Revealing Key Practices
for Effective Recognition.
Specific Decision Maker(s)
The primary decision maker for this issue is the Senior Vice President of
RWBinMotion Human Resources Randa Newsome. RWBinMotion policy 210-RP
2
is authorized by and can be changed by the Senior Vice president of Human
Resources. Additionally, the Chairman and Chief Executive Officer (CEO) of
RWBinMotion Thomas Kennedy will have to authorize a change to policy.
Proposed Solution
Proposal 1: Propose a change to policy to allow for non-custodial parents with
partial custody of their children to be allotted all of the benefits offered. In order to
effectively endorse change to the policy, the following should be performed:
?
?
?
Needs analysis
Impact study
Competitor benefits if available
Proposal 2: Propose a policy exception that will enable part-time parents to receive
benefits while their children are in their physical custody. In order to effectively
endorse an exception to the policy, the following should be performed:
?
?
?
Needs analysis
Impact study
Competitor benefits if available
These solutions will lessen the likelihood of attrition due to unhappy and financially
strained employees. Additionally, it will save RWBinMotion a large amount of
money. Attrition during long-term international assignments in highly skilled
technical career fields will cause large profit losses to RWBinMotion for many
reasons: The employee must be repatriated back to their home country; a new
employee must be re-trained; a new employee and possible family members must be
expatriated to the assignment location. Lastly, the loss of experience from the
formerly assigned employee will cause a large long-term gap in adequate customer
service and mission support. Ultimately resulting in profit loss and the weakening of
RWBinMotion’s credibility.
Problem/Solution Report
Spring-2 2015
Competitor benefits research
Conduct a needs analysis
Conduct impact study
Compile data for solution
Draft report
Final edit
March
Week 3
April
Week 4
Week 5
May
Week 6
Week 7
3
Conclusion
In conclusion, RWBinMotion has a problem with allotting benefits to non-custodial
parents on long-term international assignments. This problem is against
RWBinMotion Policy 210-RP. Part-time parents who do not receive these benefits
have become financially strained and emotionally stressed. This can lead to
unhappiness and low morale in the workplace, which can cause disengagement from
work and decreased productivity. Overall, employees in this situation may be forced
or chose to move to a different location, a different program or a different company
ultimately leaving an experience gap in the program of assignment.
A resolution to RWBinMotion’s problem would be to implement a policy change in
two possible ways:
1. Implement a full a complete policy change that includes non-custodial
parents to the benefits packages
2. Implement an exception to the policy that gives benefits to non-custodial
parents during physical custody of their children.
If RWBinMotion changes their company policy, they will significantly reduce the
chance of attrition, increase productivity, increase morale and increase employee
loyalty for non-custodial parent employees. This will result in higher profits, better
customer service and better customer loyalty.
4
References
Globoforce. (2012). Mood Tracker Fall 2012 – Revealing Key Practices for
Effective Recognition. Retrieved from
http://www.globoforce.com/resources/research-reports/mood-tracker-fall2012-revealing-key-practices-for-effective-recognition/
RWBinMotion Company. (n.d.) RWBinMotion Company: History. Retrieved from
http://www.RWBinMotion.com/ourcompany/history/index.html
RWBinMotion Company. (2011). Company Policy: 210-RP Long-Term
International Assignment and Guidelines. Retrieved from
https://webvpn.RWBinMotion.com/resources/cs/groups/internal/@pfg/docu
ments/document/,DanaInfo=onertn.ray.com+000000210-rp.pdf
5
Feedback Comments
Here are some comments on your proposal.
Well-written introduction.
First paragraph of Problem section could be a little more concise. Thanks
for telling me about RWBinMotion, but the first sentence should state the
problem.
Fig. 1 is well-placed and effective.
Yes, the Senior VP of HR seems to be the correct decision maker. And
yes, of course the CEO is a secondary decision maker with veto power.
It will be interesting to see the results of the needs analyses and impact
studies. If you can get ahold of competitor’s benefit packages that would
definitely be helpful, especially if they do offer these benefits. Also,
goodwill and morale, although hard to measure, are important
considerations to include.
The last sentence of your solution section is a fragment.
Chart:
For our purposes, you may not have time to complete the needs analyses
and impact studies, but you can do enough research to recommend that
they be commissioned.
Conclusion:
Delete “In conclusion,” as it’s already apparent by the title of this section.
Sources:
Internal documents, surveys, and interviews are good, but also check out
articles in human resource journals, business trade journals, psychiatric
journals (effects of separation from parents, etc.).
6
COMM 390 7381 Writing for Managers…
Complete: Paper 2 – Final Project
Proposal Memo ~ Due Sunday, Week 2
(June 30)
Instructions
Paper 2: Final Project Proposal Memo (10%)
NOTE: Before beginning to create this paper, CAREFULLY read the
instructions for Paper 7, including Planning Long Reports in the Course
Resources.
Write a 500-700 word memorandum addressed to your instructor:
(1) describing an actual problem in your office, school, church, or
volunteer organization that you do not have the authority to correct;
(2) identifying the specific decision maker (by name and position) who can
act on a researched report you propose to write for your final project,
which will be Paper 7;
(3) proposing your solution;
(4) including a list of research sources in American Psychological
Association (APA) format of at least three of your required eight specific
sources (not just generic statements such as, “I plan to use articles from
the newspaper and the web”); and
(5) a Gantt Chart depicting the timing of your expected progress on the
problem-solving researched proposal you are asking permission to pursue
as the final paper in this course. (For guidance on how to create a Gantt
Chart, review this resource on Gantt Charts in the Course Resources)
Use the underlined words/phrases in the numbered list in this paragraph as
the headings in the body of your memorandum to your instructor. As always,
you will also include an introduction paragraph explaining why you are
writing, and a conclusion with a clear call to action or request. Each of these
sections should also be preceded by a heading.
Grading criteria:
•
•
•
•
•
•
•
•
•
Describes the problem or project you want to work on and
explains its significance
Explains your proposed solution in detail
Describes the benefits of your research to your organization
Describes the specific steps the decision maker must take to
implement the solution
Uses at least three appropriate sources in APA format
Summarizes research from your cited sources
Includes correct Gantt Chart with adequate detail tracing your
next steps in producing the proposal
Uses emphatic, concise, fluent sentences
Contains no proofreading errors
Sample Topics for Final Project (Paper 7)
Here are a few topics for which students have written successful final reports
in the past. Hopefully they will help give you some ideas for your own topic.
Please note that each of these topics deals with a specific problem or issue in
a specific school, church, organization, etc. with which the student is
personally involved. Again:
The issue or problem you address should be a LOCAL problem for which
your report might actually do some good in your workplace, school,
church, educational institution, non-profit organization, etc. You cannot
solve the national debt crisis or issues such as immigration, abortion, or
climate change with a brief class project. Again, look around you and find
a LOCAL problem to research and analyze and propose a solution for -one that has a SPECIFIC decision maker (not the Congress, or the
“Government” or “our company/community should”).
Examples
Problem:
Many students at YOUR school are financially “illiterate” and often make
unwise choices and decisions about money.
Proposed solution:
Implementation of a Personal Finance Education Workshop at XXX
University
Intended audience:
Student Development Director, Counseling or Career Center Director
***
Problem:
Children at a SPECIFIC school or daycare center are vulnerable to
predators.
Proposed solution:
Develop policies to help children be more secure and help parents feel
better about leaving their children at this particular facility.
Intended audience:
daycare director, principle of school, school board, etc.
***
Problem:
Hackers have accessed personal data of employees and/or customers at
YOUR company or organization.
Proposed solution:
Develop or find an existing tool (software and/or hardware) to make data
more secure.
Intended audience:
President of company or organization.
***
Problem:
Employee productivity (at YOUR company) is being reduced by dropping
off kids at various daycare centers around town, and they are spending
large amounts of money on daycare.
Proposed solution:
Create an onsite daycare center.
Intended audience:
President of Company, Human Resources Director
***
Problem:
Military dependents (on YOUR base/post) are struggling, emotionally and
financially, while service members are deployed overseas.
Proposed solution:
Create a support group on/near XXX military base or post.
Intended audience:
Base Commander, Dependent Liaison Officer
***
Problem:
Employee productivity (in YOUR company) is being reduced because
some employees are abusing internet access by shopping online, using
Facebook, etc. during work hours.
Proposed solution:
Create a fair internet usage policy that works for everyone.
Intended audience:
Human Resource Director, Company President
***
Problem:
Students (at YOUR school) are joining a specific student club,
fraternity/sorority,etc., but many are not participating in activities and
functions. (Could also apply to “grownup” volunteer organizations, civic
clubs, church-related ministries, etc.)
Proposed solution:
Propose ways to help members remain interested/involved in the
organization.
Intended audience:
President/officers/board of directors of club or organization.
NOTE: These sample topics are presented to give you an idea of the types of
problems that would be acceptable for this assignment. The problem that
you address will of course be different. If you still need help deciding on a
topic, contact your instructor immediately (not the day before or the day
that the proposal is due) for help.
For examples of student work, see here and here.
Please submit your assignment as a Word .doc, .docx or .rtf attachment to
your Assignment folder using the link below or through the Assignments
gateway in the classroom navbar. Your completed work is due by 11:59 p.m.
ET Sunday, Week 2.
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Activity Details
Task: Submit to complete this assignment
Due July 1 at 5:59 AM
Ends Jul 4, 2019 5:59 AM
Assessment
COMM 390
Paper 2 Proposal for Final
Project

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