Intellectual property and copyright

Instructions

Part A- Intellectual property and copyright

Instructions

• Access and become familiar with the current Australian Copyright Act any Amendments such as the Copyright Amendment (Digital Agenda) Act 2000. For example – Copyright Act 1968 Part III, Part IV and Part V.
• Using a search engine, find and navigate to the ‘Copyright Australia’ website and make notes about the purpose of copyright and the process involved. Ensure that you review Information Sheet G010v19’An Introduction to Copyright in Australia’ produced January 2017. You will need this in instruction dot point 4 below.
• Locate the current organisational copyright policy and procedures, within your organisation, and familiarise yourself with these. Locate and use a copyright policy for an Australian organisation from the internet.
• Prepare a report to management addressing the following areas:

1. The report is to be 12pt font, with single line spacing. Sdfg
2. Identify the current Australian legislation (including Amendments) that relates to intellectual property and copyright, briefly explaining what the legislation and amendments cover.
3. Provide one to two paragraphs explaining how the ‘An Introduction to Copyright in Australia’ may apply to the organisation you work in.
4. Identify at least three areas covered by copyright legislation that relate to the organisation you work in, and provide an explanation for each about:
5. the organisational policy that applies to each, and
6. how you apply the policy in day to day work.
7. e. Review the existing copyright policy from your organisation and recommend changes to align the policy with legislation and industry standards.
8. f. Create a procedure document that outlines one area of copyright and how this is managed – for example, a process to ensure that images used in the organisation’s website meet copyright laws.
9. Outline how you will distribute the new or revised policy, and procedures, (from steps 4e and 4f) to:
10. Existing staff
11. New staff

 III. Management

1. External stakeholders.

Part B – Privacy

Privacy requirements in Australia:

The near mandatory need to be “online” in the increasingly global economy has driven business

forward in leaps and bounds within Information and Communication Technology. This technological growth has been an enabling tool for business. Increases in the speed of response of systems and the internet have provided flexibility and accessibility bringing great benefits to business and clients. Client information and requirements are now accessible from all corners of the globe.

This presents a dilemma; that of how we secure information that we, as business IT professionals, are charged with caring for. Australia has a Privacy Act that governs what we must do to ensure protection of personal, sensitive data. The act is constantly being updated to cater for new technological advances. Keeping up to date with these changes is paramount in being successful in securing private data.

You will need access to the internet, and will need to go to

https://www.osiceovauThrivacv-lawiorivacstaitt and

https://www.oaic.rtov.au/privacy-law/privacy-act/australian-privacy-principles and

http://www.nairsov.ati/a2Pnries-and-nreanisationskilidPskon-nuick-referenrP-tnol

and examine the content in each area.

Ensure that you understand the Australian Privacy Principles.

Now read the article ‘Privacy Impact Assessment Guide’. You can search the internet for this, or retrieve it from the government’s privacy website. Pay particular attention to the section named What is personal information?‘ to explore what may be deemed as personal, private information. The article also has some very relevant information on how we can address and plan for change whilst protecting personal information. Note when it was written and decide if It is up to date. Is it still useful?

Now go to the Australian Computer Society (ACS) website https://www.acs.org.au and gain an

understanding of what ACS does.

After gaining an understanding of the role of ACS, head to the ‘Governance”Rules and Regulations’ section of the site and review the ‘Code of Professional Conduct’ and ‘Code of Ethics’.

Instructions

This part will require you to review an Australian organisation’s privacy policy and  compare this to the Privacy Act of Australia and Australian Privacy Principles (APPs) (hint:- most  websites have one).I Don’t recommend examining anything with international owners, as  legislation then crosses internal borders.

. Ensure correct referencing is used: Harvard type report

With particular focus on the Australian Privacy Principles (APPs), you must prepare a report that includes and addresses:

1. a) A business style report to be presented in 12pt font, with single line spacing.
2. b) One paragraph providing an overview of the organisation whose privacy policy you have examined. Ensure you reference information sources — Harvard style.
3. c) One paragraph summarising who the privacy policy is aimed at, the broad scope of the policy, and where it is located within the organisation (eg website, Human Resources, etc.).
4. d) How information that relates to privacy legislation Is stored, maintained, and managed within the organisation, and how the integrity of information is ensured. This could include system security, whether data is stored off site, use of international data storage, who has access to information etc.
5. e) Specific procedures relating to access of information, requests to change information, etc. If these do not exist, this must be noted.
6. f) A table that identifies:
7. a. the APPs that apply to the organisation,
8. b. short falls between the organisational policy and the APPs,
9. c. areas within the policy that exceed the requirements of the APPs.
10. g) Provide a list of recommendations detailing changes that are required to the privacy policy, procedures, systems, etc. to ensure that the APPs and privacy legislation are being met. At least one recommendation must relate to how you will determine that the integrity, confidentiality, security and availability of information meets legislative requirements.
11. h) Provide one to two paragraphs detailing how you will:
12. distribute the new policy to stakeholders, and seek feedback
13. b. review and monitor work practices to ensure that recommendations become part of normal business practice
14. review work practices, including scheduling review meetings, to ensure that system security meets the policy requirements.

Part C – Ethics

The ACS (Australian Computer Society) is the Professional Association and peak body representing Australia’s ICT sector. In the previous part , you examined the content of the ACS ‘Code of Professional Conduct’ and ‘Code of Ethics’. You may wish to refresh your understanding of this.

 Instructions

There are four sections to this part. Each require a business style report in 12pt font, with single line spacing.

 Investigation, review and comparison of another organisation’s code of ethics with the ACS code of ethics

1. Select an organisation’s code of ethics and review it. – If you cannot locate a suitable Australian policy, your trainer will be able to provide one.
2. Provide a one to two paragraph summary about the organisation, and the code of ethics and what it covers
3. Compare the code with the ACS code of ethics.
4. What are the main differences between the two codes of ethics?
5. What parts of each code do you prefer, and why?
6. As an IT professional could you work with the code of ethics that you have reviewed? Provide reasons and suggestions about changes you would like to see.

Create your own code of ethics

1. Based on what you have identified from the previous section you will now create your own code of ethics that reflects, as an IT Professional working within an organisation, your personal values and principles, ensuring that they relate to legislation and industry standards.
2. Within your code of ethics:
3. There should be at least five main headings, with a brief outline of what each means below the heading.
4. Ensure that the work produced is your own, and reflects your own values and principles.
5. Explain how will you distribute the new code of ethics to stakeholders and collect feedback.

Implementing your new code of ethics

1. Provide at least two specific examples of new work practices that need to be introduced because of the new code that you have developed
2. How will you implement these new work practices, and collect feedback?
3. How will you review, monitor, or schedule reviews, to ensure these new work practices are being used, and there is compliance with the new code?

Review and Grievance process

1. Create a process document that addresses the following:
2. How a grievance relating to the code of ethics can be made.
3. How to provide for confidential reporting of any breaches of the code of ethics.
4. A procedure to handle grievances – explaining the steps, resources, outcomes, etc.
5. How to ensure stakeholders understand and continue to apply the new code of ethics
6. How you will review, monitor, or schedule reviews, to ensure consistent and appropriate information is provided to stakeholders, in dealing with the code of ethics.

WHAT THE DOCUMENTS SHOULD HAVE AT THE END

• Contribute to the creation or updating of the organisation’s copyright policy and procedures to align with legislation and industry standards
• Recommend prevention techniques
• Plan for retraining of staff on policy
• Identifies a method to measure compliance